The Legal Connection Newsletter – December 2013

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The public version of the December 2013 Issue of The Legal Connection Newsletter is now available! December’s theme is ‘wish’.

*  Wishes Really Do Come True! – Andrea Cannavina

*  Service Announcement – LegalTypist Works with iThings

*  I Wish for Manners – Justin Meyer

*  Legal Business Development Infographics – Julie Fleming

*  Happy Holidays from The Rural Lawyer

*  Wish -Trippe Fried

* Legal Event Calendar <-NYC Lunch Meet Up is February 5

Subscribe to The Legal Connection list to receive the private version, which may include specials and contests not offered to the public, by clicking here.

Andrea Cannavina, Editor+
T: 866-848-2195 x101 | E: andrea@legaltypist.com
www.legaltypist.com | www.andreacannavina.com

10 Good Tweets : 12.31.13

10 Good Tweets

  1. 4 Reasons Not to Self Host Your WordPress Site @conetix http://ow.ly/rXo1G
  2. Upgrading to a Digital Workflow podcast & transcript http://ow.ly/rKyKy
  3. 4 New Ways to Smuggle Messages Across the Internet http://ow.ly/rNIT6
  4. Good basic info on the code  behind your site via @carolynelefant http://ow.ly/rMokW
  5. Lawyer made  infographics AND a practical use for #Pinterest http://ow.ly/rSZ6F
  6. Five Links of Interest re Cloud Computing: http://ow.ly/rJZVu #legal #legalIT
  7. Made me giggle -> Comedian Lewis Black: 8 Reasons Why Amazon’s Drones Won’t Work http://ow.ly/rNHMa
  8. What everyone needs to know about marketing automation @JimConnolly http://ow.ly/rNN4l
  9. 3 Quick Ways to Build Evernote Use Among Your Team http://ow.ly/rvVyx
  10. You Don’t Need Video on Your Site … Yet @LeeRosen http://ow.ly/rF2Nf

10 Good Tweets – 12.15.13

8

  1. Upgrading to a Digital Workflow podcast & transcript @LegalTypist http://ow.ly/rKyKy
  2. You Don’t Need Video on Your Site . . . Yet @LeeRosen http://ow.ly/rF2N5 <-exactly how I feel about  it. Thanks Lee!
  3. The Top-Five Questions to Ask when Evaluating Cloud-Based Technology for your Practice @acrowire http://ow.ly/rD8me
  4. 3 Quick Ways to Build Evernote Use Among Your Team http://ow.ly/rvVyx
  5. Tested out a nifty dictation app called Dictamus (now Dictate + Connect): http://ow.ly/rMpC9
  6. Interesting ->Gmail blows up e-mail marketing by caching all images on Google servers @arstechnica ow.ly/rJAHc
  7. How to: Enable Multiple User Accounts on Android 4.2 and Above wp.me/p1yYrY-1Oe
  8. Power User Guide: Best-Loved Keyboard Shortcuts @VivianManning for @attnyatwork ow.ly/rF9Vx
  9. The Evolution of Social Media (2008-2013) ~ An Infographic by @hootsuite ow.ly/rCMKj
  10. Divorce Discourse Oldies: Should You Send a Holiday Card? http://ow.ly/rMpXH

Five Links of Interest re Cloud Computing

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  1. Is The Cloud Right for My Firm? Legal technology consultant Pegeen Turner discusses when NOT to consider moving your practice management to the cloud
  2. Cloud-Based Case Management Software The Cyber Advocate gives a real review of Rocket Matter, Clio and Rocket Matter.  Most importantly, he lets us know what he doesn’t like about each.
  3. Microsoft improves its free online Office HT @bschorr of Roland Schorr & Tower.
  4. Have you been wondering about cloud based document and email storage & retention? Here’s a link to a PPT which pretty much covers all you need to know, technically speaking, when evaluating @NetDocuments
  5. Don’t outlay a dime for “SEO” expertise until you get the basics: ow.ly/qxMWT

10 Good Tweets From This Week (11/8/13)

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  1. WOW! @Pogue Unbelievable! Two skydiving planes collide, one explodes but all 9 skydivers land safely. Video is amazing http://ow.ly/qyG2l
  2. Comprehensive article on ->How to Format an Appellate Brief [in Word] http://ow.ly/qeZaf
  3. Ramping Up Productivity With Evernote by @shawnjroberts http://ow.ly/qz4ms
  4. Do you know how well your site ranks on Google [without your own searches in the mix]:
    http://ow.ly/qazwJ
  5. How to Network: Get Out and Do Things. With People. @samglover http://ow.ly/qot1U
  6. LastPass shared passwords are trivially retrievable http://ow.ly/qdk5X HT @LeeRosen
  7. Legal Ethics and Outsourcing: Just Because It’s Outsourced, Doesn’t Mean You Can Bill for
    It @carolynelefant http://ow.ly/qiDrz
  8. Anyone but me think the subjects should have  been  bigger and the background less busy: http://ow.ly/qhiJ0 <- & what’s with the 3 books??
  9. Is the Cloud Right for My Firm? @pegeenturner http://ow.ly/qwnJA <-great  analysis of why cloud may not be good option
  10. The Top Three Reasons Law Firms Are Not Using Digital Dictation Technology
    @AndreaCan http://ow.ly/qodD3

Ramping Up Productivity With Evernote

This article originally appeared in the October 2013 issue of The Legal Connection Newsletter.

You have probably heard of Evernote, its experienced explosive-growth and become widely used over the past few years by many attorneys.  Whether you have heard of Evernote or not, the best way to learn how to use it is by seeing examples how it is used.  Evernote is all about productivity.  While Evernote launched with a slogan of “remember everything” at this point it is more appropriately characterized as “organize everything efficiently.”

For lawyers, to which time really is money, Evernote is gold. Why is it so effective? One reason is that it is multi-platform; that means you can use on just about any device you have – desktop computer, laptop computer, smartphone, tablet, iPad or any web browser you can access or any operating system - PC, Mac, Android or iOS it matters not.

As a starting point, consider these ways I use Evernote to be more productive:

1.       Organize your legal research.

I use Evernote to gather and organize legal research that I find both in law-specific software (e.g., Westlaw) and the Web at-large. I email and copy and paste the results into Evernote and create notes that track everything from multiple sources. In addition to legal research, this works well for simply researching a product or service you are thinking of purchasing. Evernote has plugins for most browsers that allow you to send web pages and links directly to it.  For a more sophisticated approach to using Evernote for legal research consider Ben Carter’s article here.

2.       Making notes.

I make notes about clients, about cases, about doctor’s appointments etc.  I make the note on whatever device is handy (computer, tablet, phone) and then it syncs across all my devices. It is just “there” when I need it without having to think about it.  Evernote’s built in voice dictation software and most mobile device’s voice-recognition increase the ease of inputting information on-the-go.

3.       Creating and managing checklists.

Checklists are the backbone of any solid and consistent repeatable process.  Evernote provides an easy way to generate checklists and manage them.  The Evernote Blog provides detailed and relatively simple steps for using Evernote as a checklist machine.  To go even deeper on this topic, consider the post Using Master Checklists in Evernote to Be a More Productive Lawyer by Daniel Gold

4.       Create to do Lists.

Evernote is my primary to-do list maker. To spruce things up a bit, I use the check-box images to create items that I can actually “check-off” as I complete them. The nifty thing is I can add to the “to do” list as things come to my mind, regardless of where I am.  The to-do lists can be categorized and tagged for easy organization and searching.  With the recent addition of “reminders”, Evernote for to-do lists are even better.

My short list of Evernote uses is but a snap shot of the hundreds of ways people are using the program to be more productive.

The coolest feature that connects all of these items is omnipresence: because Evernote is everywhere, whatever you put into Evernote is always right there within your grasp.  That note you made while leaving the courthouse?  It is synced and shows up on your desktop computer back at your office automatically.

Shawn J. Roberts

 

Shawn J. Roberts has 15 years of practical, hands-on legal experience as an attorney working with small businesses and the families that own them. His experience includes helping people start and grow businesses, draft and review contracts, resolve employment issues and litigation.   Additionally, Mr. Roberts helps those businesses and families protect their assets through strategic estate planning.

 

 

 

 

 

 

10 Good Tweets From This Week (11/1/13)

10 Good Tweets

  1. Been saying it for years -> Working from Home is the Way of the Future http://ow.ly/q81nV
  2. Comprehensive article on ->How to Format an Appellate Brief [in Word] http://ow.ly/qeZaf
  3. Will Law Firms of the Future Have Legal Secretaries? @ronfriedmann http://ow.ly/q3oRl
  4. Do you know how well your site ranks on Google [without your own searches in the mix]: http://ow.ly/qazwJ
  5. Legal Ethics and Outsourcing: Just Because It’s Outsourced, Doesn’t Mean You Can Bill for It @carolynelefant http://ow.ly/qiDrz
  6. Anyone but me think the subjects should have  been  bigger and the background less busy: http://ow.ly/qhiJ0 <- & what’s with the 3 books??
  7. LastPass shared passwords are trivially retrievable http://ow.ly/qdk5X HT @LeeRosen #security #legalIT
  8. Everything you ever wanted  to know about  about  multitasking http://ow.ly/pYXIB
  9. Overwhelmed by your inbox? Got no time? Try: http://ow.ly/pYXvs
  10. Launching a 21st Century Law Practice -a 6 part course created by @carolynelefant is free here: ow.ly/pcRyf

10 Good Tweets

10 Good Tweets

  1. Eight Free Acrobat XI Actions for Legal Pros http://ow.ly/p5YVW
  2. If you are in #legal and use a #Mac or you are thinking about converting to Mac, this conference is for you http://ow.ly/p5Wn9
  3. Apple iOS 7 flaws, oddities and mistakes http://ow.ly/p3jEY
  4. Ten things I didn’t know about Google. @harrymccracken http://ow.ly/p5fWD
  5. Attorneys: If you’re swamped but have only mediocre income to show for it, there’s a reason. @JulieFleming http://ow.ly/pgKui
  6. Launching a 21st Century Law Practice -a 6 part course created by @carolynelefant is free here: ow.ly/pcRyf
  7. Breakfast is the new lunch @petershankman ow.ly/pnFST
  8. Five Ways to Use Twitter Lists @attnyatwork ow.ly/pgBev
  9. Can you be forced to use your finger to unlock your cell phone … discussion of law & map here -> ow.ly/pf7dC HT @NotSoAnonymous
  10. How to Make Your Entire Internet Life More Secure in One Day @lifehacker ow.ly/p3vw4

Listy list list list list

Confession: I have a horrible memory. Always have. In some aspects of my personal life, it has served me well – but as a professional, not so much.  So I’ve always written things down.

It wasn’t until I read David Allen’s Getting Things Done, however, that I discovered lists.  I mean, I always knew of them, and I always used them in a jot things I need from the grocery store type of way but certainly not how they are used in GTD.  I’m not going to go into detail about GTD and lists except to say if you have not read it – it is a good book for self help on getting organized.

Ultimately, there were two things about GTD that didn’t work for me:

The first was FAT – File Act Toss. These are your only options and not everything I touched could be filed under one of those categories. When I came across such a thing – I’d try to figure out a way to refer to it so that I could force it into one - which was not only a time suck, it was a  waste of creative thinking.

The second thing in GTD that didn’t really work for me were the lists.

Don’t get me wrong, once I got the hang of it, I was pretty good at lists.  The problem was they weren’t good for me.  Why?

Back when I first read GTD, it was not very easy to sync devices. I’d waste spend so much time seeking out and testing tech – trying to find the right combination to make all my lists accessible and update-able and synced across my desktop/laptop/mobile device. No matter what I tried, it never seemed to work. Again, huge waste of time.

In the end, I was so busy with my lists and trying to get and keep them synced, I was neglecting to do the things ON them!

To resolve the first issue with GTD, I actually came up with a slight modification – I added another category for “Defer”; rearranged the letters and it became the foundation for my organizational system: DAFT Your Way to Organized!

In 2008 Technolawyer published a condensed version  – “Move Over David Allen, A Better Way To Get Things Done” and I’m actually quite proud of how I was able to get the pertinent information to fit on less than 4 pages. ;)

Now to resolve the second issue I had with GTD, I stopped using lists. Seriously. Stopped.

I have and always will take notes and I talk about how and why I use paper in Getting Email Done <-(the non-condensed and non free version of my organizational system) but up until recently, lists had been a thing of my past.

Enter www.bulletjournal.com – which I am finding is to a task list what my DAFT is to email – a simple and effective way to process and organize tasks.

I’m still testing it all out – but I have begun to use my Moleskin as described at the bulletjournal site – part task list; part calendar; part journal – and I’m liking it!

I’m only into my second month – but if you want to follow along, the 1st of the month is a great time to start!

Grab a notebook – take less than 3 minutes to watch the video and start bulletjournal-ing with me.

If you do – leave me a reply/comment so we can compare notes!

More Articles re: lists:

The Power of The List

Five Ways To Use Twitter Lists

Check out the new design!

It’s been 10 years since LegalTypist went from the black and white logo and olive color scheme created in FrontPage (shudder!):

legaltypist.com circa 2003

Website 2003

to in full color (and css/html):

legaltypist.com circa 2008

Website 2008

and I think her latest makeover is just as dramatic:

Website 2013

Website 2013

Not only is the design new – we now offer Digital Assistant™ time in blocks of 5, 10 or 20 hours per month – giving our clients the option to add administrative and secretarial tasks to their workflow for a fixed monthly cost.

Take a minute or two, click on the picture (or use the Home button above) to take a peek at the full site and then c’mon back and leave me a reply with your thoughts.